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Project Coordinator Construction & Executive Assistant

About the Role

We're searching for a highly organized, proactive, and diligent Construction Project Coordinator and Executive Assistant to join our vigorous team. This dual role provides a unique platform to contribute substantially to construction projects and rental housing while simultaneously offering crucial support to our executive team. As a Project Coordinator, your responsibilities will extend past routine coordination, encompassing comprehensive support to our site supervisor and development team through the proficient handling of administrative tasks and acting as a liaison amongst varying stakeholders, thereby enhancing the team’s overall efficiency. As an Executive Assistant, you'll be a lynchpin, assisting our leaders in steering the company towards innovation and growth. The ideal prospect will shine with excellent organizational skills and an innate ability to juggle multiple tasks effectively. If you're eager to leave a significant mark and accelerate your career within the dynamic realm of sustainable construction and housing development, we're excited to connect with you!

Responsibilities

· Assist in procurement processes and administration of supplier & subcontractors

· Provide daily support to company owners and site supervisor

· Participate in entire real estate redevelopment lifecycle from due diligence, acquisition, construction to project completion

· Facilitate stakeholder correspondence, including city departments, building inspectors and land surveyors

· Assist with maintaining project records, including approvals, plans, permits, and more (Also responsible for meeting minutes.)

· Act as company representative at project sites

· Support financial record maintenance and documentation

· Facilitate accounts payable

· Assist in digital receipt upload and basic bookkeeping

· Input data of suppliers and subcontractors in construction management software for financial tracking

· Ensure contract validity and current WSIB clearance certificates

· Other duties and responsibilities within the executive assistant role, as requested by management

Requirements and skills

· Proven work experience as a Project Coordinator or similar role

· Experience in project management, from conception to delivery

· An ability to prepare and interpret flowcharts, schedules and step-by-step action plans

· Exceptional organizational skills, including multitasking and time-management

· Strong client-facing and teamwork skills

· Familiarity with risk management and quality assurance control

· Hands-on experience with project management tools

· BSc in Business Administration or related field as asset, but not mandatory

· Minimum of 1 year of construction back office and coordination experience

· Full, clean G License with own vehicle is mandatory

· Strong technology skills in various software programs such as Microsoft, Google Workspace (Google Drive, Docs, Sheets, Slides, Gmail, Meets), Zoom, Adobe Acrobat, construction project management software (Monday), scheduling software

· AutoCAD, Autodesk Revit, SketchUp, BIM, and other design software experience is an asset, but not mandatory.

Salary: $65,000-$80,000 depending on experience

Location: Hybrid, remote and onsite work

Job Type: Full-time

Salary: $65,000.00-$80,000.00 per year

Benefits:

  • Paid time off

 

Flexible Language Requirement:

  • French not required but considered an asset

 

Schedule:

  • Monday to Friday

 

Experience:

  • Project management: 1 year (required)

 

Language:

  • English (required)

 

Ability to Commute:

  • Ottawa, ON (required)

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